Research Administrator

The Institute for Work & Health is an independent, not-for-profit research organization. Our mission is to promote, protect and improve the safety and health of working people by conducting actionable research that is valued by employers, workers and policy-makers.

The Institute is currently seeking a qualified person to fill the position of Research Administrator.

About the position

The successful candidate will provide administrative support to several IWH scientists, spanning multiple projects.

Core duties and responsibilities

  • Assist scientists in managing the day-to-day activities of their research projects, including but not limited to:
    • providing administrative support for a variety of tasks such as scheduling internal and external meetings using platforms such as MS Outlook, Teams and Zoom
    • creating and maintaining ethics applications on university online platforms
    • creating and maintaining budgets in MS Excel and on university online platforms, including submitting expense reports
    • preparing and distributing meeting materials, and providing meeting support such as taking notes and noting action items for distribution;
    • preparing and coordinating the preparation of various reports required over the reporting cycle
    • following up with stakeholders on deliverables via email and other platforms.
  • Coordinate the preparation and submission of grants to federal and provincial funding organizations (e.g. CIHR, SSHRC, MLITSD) and other funding organizations. Specific tasks include completing web-based grant applications, preparing CV modules and editing grant proposals.
  • Assist with the preparation, editing and submission of manuscripts, research proposals, surveys, reports, correspondence, memos, and other written text using MS Word and other software.
  • Develop and maintain electronic bibliographic library databases using reference software such as EndNote, including retrieving and organizing electronic and printed articles and developing project-specific bibliographic reference lists.
  • Prepare presentation materials for internal and external use using MS PowerPoint, and provide graphic support for work plans, tracking documents and presentation materials.
  • Participate in the Research Administrators Team at the Institute for Work & Health.
  • Carry out other duties needed to help drive our vision, fulfill our mission and uphold the organization’s values.

Education and experience

  • A college or university degree and a minimum of two years of related administrative/research assistant work experience in a health or work-related discipline
  • Superior knowledge of the full Microsoft Office suite, with particular emphasis on the advanced functions of MS Word, MS Excel and MS PowerPoint
  • Experience with reference software (e.g. EndNote)
  • Experience with accounting and budgeting
  • Strong interpersonal and communications skills to work with Institute staff and external stakeholders
  • Excellent multitasking and time-management skills, with the ability to set priorities and meet deadlines
  • Superior writing, editing and proofreading skills
  • Well-developed ability to work both in a team environment and independently

Salary range

Salary will depend on qualifications and experience and will be in the range of $52,000 to $58,000. 

Suitability for the position will be assessed at six months.

Application details

Applications will be accepted until August 15, 2022, or until the position is filled. If you are interested in this position, please submit an application that must include a cover letter and resumé to:

Derek Wills
Director, Human Resources & Corporate Services
400 University Avenue, Suite 1800
Toronto, Ontario M5G 1S5

IWH is committed to creating an inclusive workplace that values and promotes diversity. IWH encourages applications from racialized persons/persons of colour, Indigenous people, women, LGBTQ2S+ persons, persons with disabilities, and others who may contribute to the further diversification of ideas.

Job applicants requiring accommodation to participate in the hiring process should contact Derek Wills at or (416) 927-2027, ext. 2115 to discuss their needs.

We thank all applicants, but only those considered for the position will be contacted.

About IWH

IWH, guided by a Board of Directors and an international Scientific Advisory Committee, conducts research that examines primary prevention and interventions in the workplace; effective and efficient rehabilitation and safe, timely return to work for people with work-related injury and illness; labour market experiences and their health consequences; and disability compensation systems and their behavioural consequences. IWH supports an active knowledge transfer and exchange program, which implements interactive strategies to transfer research findings to key decision-makers. IWH also trains and mentors the next generation of work and health researchers.

IWH is committed to excellent working conditions, a cooperative team environment for its employees, and transparent, diverse and fair recruiting practices of staff and trainees.

IWH operates with the support of the Government of Ontario.

Application deadline: